Maranatha Club Teams - Policies & Procedures
I. The following guidelines are set by the Athletic Committee for Athletic Club organization:
A. Formation:
1. Club teams will be formed by students with guidance and approval from the Athletic Director.
2. One member of each club will be on the SAAC. They will be a non-voting member.
3. Clubs must have sufficient number to maintain an appropriate team size. Team sports must
have a sufficient number to field a full team.
4. Sport must be NCAA or NAC sport sponsorship or the sport association National Governing Body.
5. Impact on current facilities at minimal and on an “as available” basis.
B. Governance:
1. Each club will have club officers made up of a president, vice-president and secretary/treasurer.
2. Each club will have an advisor (volunteer). This person will be a Maranatha employee approved by
the Administration.
3. A club officer will be responsible for keeping the roll, collecting fees and collecting proof of
insurance.
4. The club officers will be responsible for drafting/reviewing their club guidelines every fall with the
help of their advisor.
5. The club officers will submit a budget to the athletic committee for approval at their first meeting of
the fall semester.
C. Supervision:
1. Each club team will be under the supervision of the Athletic Director.
2. Practices and games will be scheduled by the club officers and approved by the athletic director.
3. The advisor or his/her representative must be in attendance at all games and practices.
4. The advisor or club president is responsible to inform the Campus Nurse of any injuries that occur.
This is especially important if the athlete goes in to the ER or to see a doctor. They are also
responsible to fill out an injury report form and turn it in to the athletic office. Injury report forms are
available in the athletic office. (12/14/04 request of campus nurse)
D. Membership:
1. Membership is available to all full-time students.
2. Membership fees will vary for each club.
3. Each member must have insurance that covers their activity.
4. A membership roll will be kept current.
5. Member’s eligibility will be determined by following the extracurricular cheek sheet process.
6. Fees must be paid and proof of insurance submitted before a member will be allowed to practice or
participates in any competition.
E. Finances:
1. A designated account will be established for each club team. This account will be monitored by the
assistant athletic director.
2. Membership fees, gate receipts and other fund raising activities will cover the expenses of each
club. One recommended fund raising activity is an annual casual day for each club. Fund raising
projects must have Administrative approval.
3. All money collected will be given to the assistant athletic director for deposit.
4. Approved expenses are rental fees for games and practice facilities, equipment, uniforms, gas for
travel to competitions, vehicle use and misc. needs submitted for approval on the budget.
5. Expenditures must have approval of the club officers and the advisor. The assistant athletic director
will work with the committee to fill out the proper paperwork to make purchases.
F. Equipment:
1. Club members will be required to purchase their own equipment unless the equipment is already
owned by the college. If college equipment is damaged, the replacement fee will come out of the
club’s account.
2. Equipment costs may be included as part of the membership fees.
G. Meal Money: Meal money will be provided for away competitions with other clubs the same as it is for
participants in varsity sports.
H. Vehicles:
1. Club teams will be able to use college owned vehicles when available for competition at the
following rate:
a. Bus use $50, van use $25, and car use $10 per use.
b. There is no charge for vehicles used in Watertown.
c. An additional $0.50/mile will be charged for outside the Milwaukee/Madison area.
d. If the bus driver is not a volunteer, the expense for the driver will be the responsibility of the club
team.
2. A club officer will be responsible to contact the assistant athletic director who will make vehicle
reservations for them.
3. At the end of the semester, a club officer will be responsible to contact Mrs. McKee for vehicle use
and coordinate payment through the assistant athletic director.
4. Vehicle costs will be included as part of membership fee.
I. Uniforms:
1. Club members will be required to purchase their own uniforms unless the uniform is already owned
by the college. If any uniforms are damaged or lost, the replacement cost will come out of the club’s
account.
2. Uniform costs may be included as part of the membership fee.
3. Individuals are responsible for washing their own uniforms.
J. Transition from Club to Varsity status:
1. Minimum number to maintain squad size.
2. Team sports must maintain an average of 120% of a full field team over the previous 3 years.
3. Individual sports must maintain consistent squad size of 6 players.
4. Facilities and equipment needed to maintain adequate level of participation must be available.
5. NCAA and/or NAC sponsorship.
6. Funding (including trainer) and scheduling through the Athletic Department.
Once placed on the transition track, the following benefits are applicable:
1. Travel costs for limited local competitions will be assumed by Athletic Department (travel costs only,
meal money will not be provided until varsity sport status achieved)
2. All scheduling will be done through the Athletic Department
3. Pending college approval, partial funding will be provided
4. A coach will be provided by the Athletic Department
5. Club sports will remain on the transition track for one – two years. The sport will be evaluated for
elevation to varsity status pending college approval.
Transition Steps to Move Varsity Sport to Club Sport Status:
Varsity sports will periodically evaluated for placement on the transition track to club status. Criteria for placement include:
1. Failure to maintain an average roster of 120% of full field size over the previous three years.
2. Inadequate facilities and equipment to maintain a competitive level in the CCC and/or NCAA
3. Inadequate funding
Once placed on the transition track, the following benefits are applicable:
1. Athletic Department will provide coaching
2. Athletic Department funds sport dues and entry fees
3. Competitive travel schedule reduced to within 45 minute radius of Regis campus
4. No more than 6 competition dates allowed for transitioning club sports
5. Equipment budget reduced to minimum
6. Club sport participants are encouraged to seek SGA approval and recognition for funding
7. Club sports will remain on the transition track for one year. After one year, the team is identified as a
club sport (see above).